ARC-OPS-003: Weekly Call Execution (Jitsi)

Owner: Ryan • Status: Active v1 • Last Updated: 2026-05-15

Purpose

Run consistent, high-value weekly ARC calls that drive member action and measurable progress.

Tools

Jitsi (video room)
Telegram (reminders + recap)
Global Control (attendance tracking)
Cal.com (optional follow-up booking)

Security Rule (Non-Negotiable)

Never place API keys, webhook secrets, or tokens inside SOP pages.
Store secrets only in approved environment variable stores (.env.personal / Vercel env / platform secret manager).
If a key is ever exposed in chat/docs, rotate it immediately.

Cadence

1 weekly live call per group (60 minutes)
Reminder windows: 24h, 1h, 10m before call

Call Agenda (60 min)

Opening (5 min): ARC values + objective
Wins & truth check (10 min): What is true right now?
Hot seats / blockers (20 min)
Execution planning (15 min): next useful step this week
Commitments (10 min): each member states one measurable action + deadline

Pre-Call Checklist

[ ] Jitsi link tested
[ ] Agenda posted in Telegram
[ ] Reminder automations sent
[ ] Attendance sheet ready

Post-Call Checklist

[ ] Attendance logged in CRM
[ ] Commitments captured per member
[ ] Recap posted in Telegram
[ ] No-show follow-up sent

Escalation

If call tech fails >10 minutes, move to backup Jitsi room immediately and post link in Telegram. If recurring attendance drops below 50% for 2 weeks, escalate to Ryan for format adjustments.